Senior Center Software

Senior Center Software for Check‑In, Activities and Reporting

StoriiCare is all-in-one senior center software. Participants check themselves in, and staff run activity calendars, meals, transport and fees from one place. Funder reports are ready whenever your Area Agency on Aging asks for them.

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StoriiCare senior center software screenshot

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Discover the StoriiCare Difference

See how StoriiCare helps senior centers run activities, track attendance and report on outcomes with less paperwork.

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Recreation Management

Schedule and Record Attendance for Recreational Activities

Senior centers across the country are making the transition from paper-based systems to digital operations. StoriiCare's all-in-one, cloud-based care management platform was designed with senior centers in mind. Providers can manage schedules, transport, attendance, activities, family communications, volunteer management, support plans and more, all from one place.

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Virtual Care

Introducing: Virtual Programs for Senior Centers!

StoriiCare makes virtual activities easy with join links, email reminders, and quick attendance tracking.

Video call link on a StoriiCare calendar event

Recording virtual activity attendance in StoriiCare

Email reminder for a virtual activity from StoriiCare

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Features

StoriiCare's modern, easy-to-use software is designed to help Senior Centers

Save Time

Providers report saving around 6 hours per staff member per week on paperwork, giving you more time in your day.

Improve Engagement

Each participant has a personal profile with preferences and interests, supporting truly person-centered programs.

Reduce Costs

Ditch the spreadsheets. StoriiCare auto-generates key analytics to guide decisions and support grant applications.

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Built for senior centers

Everything your senior center runs, in one place

Senior center software replaces paper sign-in sheets and spreadsheets with one system for participants, programs and reporting. StoriiCare records who attends, which activities and meals they receive and what they pay, then turns it into reports for your board, grant funders and Area Agency on Aging.

Self check-in

Participants check themselves in on a tablet or kiosk at the front desk. Staff can also check people in and out with one click.

Activity calendars

Plan monthly calendars from our activities database, take attendance from the calendar and show it on lobby screens with Digital Signage.

Meal tracking

Record congregate and home-delivered meals for each participant, with daily totals ready for nutrition program reporting.

Funder and grant reports

Attendance, meals and units of service roll up into exports for Area Agency on Aging and Older Americans Act reporting.

Fees and payments

Charge membership dues and class fees, send invoices and take payments without a cash box.

Transport schedules

Manage ride schedules and group participants by driver, so every pickup is accounted for.

Participant profiles

Keep contact details, interests and notes in one searchable profile. Import your current list to get started fast.

Families and virtual programs

Share photos and announcements through the Family app, and add video links and email reminders to online classes.

Running more than one center? One group login covers every location.

Compare

StoriiCare vs paper and spreadsheets

Most senior centers start with sign-in sheets, printed calendars and a spreadsheet for each program. Here is what changes when it all lives in StoriiCare.

Task	Paper and spreadsheets	With StoriiCare
Check-in	Sign-in sheets typed up at the end of the week	Self check-in on a tablet, recorded the moment people arrive
Meals	Tally sheets counted by hand	Meals logged for each participant, with daily and monthly totals
Activity calendar	A document rebuilt and reprinted every month	A shared calendar you can print, share or show on lobby screens
Funder reports	Days of manual tallying every quarter	Exports and recurring email reports built from daily records
Fees	Cash boxes and paper receipts	Invoices and online payments, tracked for each participant
Reaching families	Phone calls and printed flyers	Photos, announcements and event sign-up in the Family app
Multiple locations	A separate spreadsheet for each site	One group login across every location

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Attendance Tracking

Check participants in and out with one click

Group participants by driver or session for easy filtering

Export attendance logs for reporting and billing

Scheduling

Easily view and edit attendance schedules

Easily view and edit participant transport schedules

Transport app for drivers

Coming Soon

Attendance and transport scheduling in StoriiCare

Calendars

Create custom calendars

Use our activities database for planning

Take attendance directly from the calendar

Print calendars, share them digitally or showcase them with our Digital Signage

Care Planning

Populate and maintain your plan of care for all participants and different types of care services

Customize your plan of care template to suit your business and requirements

Set outcomes and goals tied to care plans

Participant Database

Store all participant data points in one, easily accessible and editable cloud-based location

Run analytics on your participant database, or ask Skye, StoriiCare's built-in AI assistant, questions about participant profile data

Import participant data to save input time

Billing Exports

Export both scheduled and recorded attendance for billing purposes

Apply units of service

Import into QuickBooks and other billing software

Tasks

Easily assign, view, and complete tasks for each participant

View all tasks assigned to you

Set up recurring care tasks

Set task reminders for future assessments

Analytics

Export, print, and share analytics

Set up recurring email reports

Group login available for communities with multiple locations

StoriiCare Family App

Share photos + videos, messages and community announcements with connected family members

Enable family members to sign up to events

Family members can access their loved one's profile

What Users Say

Don't just take our word for it

"I have already recommended StoriiCare to everybody who'll sit still long enough to hear me spout forth about it. I genuinely believe this is one of the best tools, if not the best tool around. As staff we can really interact with that person with a dementia because it's very meaningful for them. We don't want to have the generic photographs, the generic activities, it's got to be really specific nowadays, it's got to be person-centered. And that's where StoriiCare comes into its own, because it just encompasses person-centered care."

Sheila Inshaw

Manager, Craigielea Care Home

"StoriiCare makes it effortless to keep everything in one place and communicate with our participants and loved ones. We had several programs that we built to run our Adult Day Care and store information. StoriiCare is now our one stop shop for EVERYTHING! I only wish I would have known about them from day one of opening our business."

Patricia McCreary

Founder & CEO, Margaret's Place

"We used to hand caregivers bulky stacks of paper forms. Now I just email a link, they complete it at home, and it's back to me within seconds. It makes everything faster, easier, and digital. StoriiCare makes it so easy to turn everyday interactions into real data points."

Chandra Matthews

CEO, Seniors Resource Center

"Having all that data accessible at your fingertips is so important. StoriiCare gives us that ability."

Kris Chana

Owner, ActivAge

"Would I recommend StoriiCare to other providers? Absolutely."

Kemi Madumere

Managing Director, Brighter Futures

“Everything has its place. It’s easy to navigate and use. StoriiCare has made our job so much easier.”

Mandy Johnstone

Extra Care Housing Manager, Wilkie Gardens (Eildon Housing Association)

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FAQ

Senior center software questions

What is senior center software?

Senior center software is a cloud system for running a senior center. It replaces sign-in sheets and spreadsheets with one place to check participants in, plan activities, track meals and fees, and produce reports for boards, grant funders and Area Agencies on Aging.

What should senior center software include?

Look for self check-in, activity calendars, meal tracking, fees and payments, transport schedules and funder-ready reporting in one system. It should also be simple enough for volunteers and older adults to use without training. StoriiCare includes all of these.

Can participants check themselves in?

Yes. Participants can check themselves in on a tablet or kiosk at the front desk. Staff can also check people in and out with one click, and every visit is recorded automatically for reporting.

Does StoriiCare help with Older Americans Act and Area Agency on Aging reporting?

Yes. Attendance, meals and units of service are recorded as they happen and export in formats suited to Area Agency on Aging and Older Americans Act reporting. You can also schedule recurring email reports for your board and funders.

Can we track congregate and home-delivered meals?

Yes. StoriiCare records meals served to each participant, both congregate and home-delivered, so daily and monthly totals are ready for nutrition program reporting.

Can we charge membership and class fees?

Yes. You can set up membership dues and class fees, send invoices and take payments, with each payment tracked against the participant.

Does StoriiCare work for organizations with several senior centers?

Yes. A group login covers every location, so managers can run reports and see activity across all of your centers.

Is StoriiCare secure?

Yes. StoriiCare is HIPAA compliant, holds SOC 2 Type II and is ISO 27001:2022 certified, so participant information is protected to international standards.

How do we get started?

Book a demo and we will show StoriiCare using examples from a senior center like yours. When you are ready, our team imports your existing participant list and helps you set up calendars, meals and reports.